President:

1. Some time ago I provided the Governor General with a formula which has proved very useful to himself and his household in fending off importunate visitors, namely that

the Governor General will under no circumstances receive anybody except by appointment.

He asked me today whether similar assistance could be given him in the matter of social functions. I mentioned that I was contemplating a formula which, subject to your approval, would run somewhat as follows:-

'It is the desire of the Governor General to reduce to the minimum compatible with the requirements of his office his attendance in an official capacity at receptions and other functions of an official or social character.

In pursuance of this intention he proposes to limit his commitments of this nature to such as he is advised by the Executive Council are necessary or desirable in the State interest'.¹

He expressed himself as very pleased with this, and stated that if put into operation would save him an immense amount of trouble and transfer from him to the Executive Council the onus of deciding troublesome matters of this nature.

2. The formula could be suitably embodied in letters from the Governor General's Private Secretary in reply to invitations, whether in respect of purely social or official or quasi-official functions, as in the case of those given by foreign representatives. Each such invitation could then be transmitted by the Private Secretary to this Department for the Executive Council's decision.

3. As a matter of courtesy the Department of External Affairs could explain the position in advance of foreign representatives accredited here, so that in the event of such a representative wishing to invite the Governor General to a function, the views of the Government could be obtained informally beforehand.

4. On the general question of control, I think that it is in accordance with your view that all official communications to the Governor General should emanate from this Department as the mouthpiece of the Executive Council, and that other Departments who wish to have communications transmitted to him should operate through this Department. Any other procedure would militate against unity of control and lead to needless confusion.

Mr. McDunphy²

The President has considered the formula suggested in paragraph 1 of your minute. He feels that it will be sufficient that the Governor General, when declining invitations, shall state that he is unable to accept, without giving reasons. It is, of course, understood that the Governor General, in dealing with invitations sent to him in his official capacity, shall act only after ascertaining informally the views of the Executive Council.³

The President will discuss the suggestion in paragraph 3 with Mr. Walshe or Mr. Murphy.

He agrees with the view expressed in paragraph 4.